Annual Homeowners Meeting
Posted on Mar 23rd, 2010
Please mark your calendars now for this year’s annual homeowners association meeting. The meeting will be held Tuesday, April 6 in the cafeteria at the Mt. Juliet Elementary School. Registration for the meeting and the “meet and greet” time will begin at 6:00 P.M. Refreshments will be served during this time. The meeting will begin at 7:00 P.M
Door prizes from local merchants will be given away. One ticket for the drawings will be given to each household and one ticket will be given for each proxy that is brought to the meeting.
This year will be a particularly important meeting. A number of revisions to the covenants will be voted on. Included with this mailing is information regarding the proposed amendments to the covenants. Please take time to review the information and mark your vote on the enclosed ballot. If you can not attend the annual meeting, please give your proxy and your ballot to your block captain or a neighbor who will be attending the meeting. If you like, you can also fax your proxy and ballot to Association Management Services at 370-8097 or e-mail both to: firstname.lastname@example.org.
On the back of this page is a proposed agenda for the meeting. Nominations for five positions on the board of directors will be taken at the meeting. Nominations for the positions will be taken from the floor at the meeting. Any homeowner who is nominated must be present at the meeting. Also, pursuant to section 5.1b of the covenants for the community, any homeowner who may be nominated and elected to a position on the board, but who is not current in the payment of their association fees, will not be allowed to vote on any matter at the annual homeowners association meeting or vote on any matter that comes before the board, until the amount the total amount that is due the association has been paid. All balances due the association should be received at least one week prior to the annual association meeting.
This year cards for the new card reader system that is being installed at the pools and tennis court will be distributed (see enclosed information) to homeowners whose account with the homeowners association is current.
We look forward to seeing you April 6.
Willoughby Station HOA
Board of Directors